Reliable Database- Pros and Cons of Microsoft Excel Online

All the applications under Microsoft are household names. Thanks to the popularity of the operating system, every other application under Microsoft is utilized by several people across the globe. They meet different demands in both homes and enterprises. Microsoft Excel...

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Updated At : 11:28 AM Sep 13, 2024 IST

Microsoft Excel Online

Microsoft Excel Online allows users to create, store, and share data in a tabular format. For businesses, keeping track of the money spent and returned is a basic practice. Microsoft Excel Online helps businesses in this regard. It is considered reliable in its services.

Excel Online as a database

A database is a space where data can be stored, organized, and analyzed efficiently. Many people utilize Microsoft Excel Online as a database to run their businesses and other activities smoothly. It can help users organize and edit data whenever they wish to do so. Experts in the industry suggest both advantages and disadvantages of utilizing Excel Online as a database.

Advantages of Microsoft Excel Online as a Database

Some of the main advantages of Excel Online in utilizing it as a database include:

Tables—Excel Online naturally allows users to organize their data into rows and columns. A heading for each column can be assigned easily. The tabular format followed in Excel Online is considered convenient for many users to type and edit the data as and when required.
Data Validation—Excel Online has prompts and rules that accompany the application. This ensures that the data is presented in an accurate form. Under no circumstances will the data presented in Excel Online be faulted. Thus, the data in Excel Online is efficiently validated.
Tools—There are several tools within Excel Online that can help a user navigate data management. These tools help users organize data better, making it more presentable elsewhere.
Visuals—The data stored within Excel Online can be edited using tools to visualize it. Visualization is crucial in industries where large datasets have to be presented within a limited time. Visualized data can be easily generated in Excel Online.
Access- The cloud-based nature of the application is a vital part of its popularity. It can be easily accessed through any devices from which the user wishes to log in.
Network- A common advantage with all the Microsoft applications is that it allows the user to be part of a common network in Microsoft. The spreadsheet can be utilized across the different application within Microsoft.

Disadvantages of Excel Online as a Database

Some of the main disadvantages, as proposed by experts for Excel Online, include:

Security- Spreadsheets from Excel Online can be easily altered by external participants. This makes the whole system insecure as a whole. Data is recognized to be easily exposed from Excel Online.
Collaboration- A major issue associated with Excel Online is its need for more collaboration. In many data-driven industries, collaboration is crucial. Many stakeholders would require access to the file. Excel Online is not able to provide users with this experience.
Performance- Google Sheets is able to process large amounts of data efficiently. Excel Online’s performances were always in question when it came to large datasets. With increasing quantity of datasets, the performance of Excel Online is found out to digress. Hence, it is not considered as a dependable service to utilize.
Backup- Even though Microsoft provides users with a cloud experience, it is not considered as efficient enough. Excel Online does not offer any backup feature for their users. Once a file is lost, it might be lost forever.

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