Monday,
October 21, 2002
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Feature |
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Online drive for
storing data
Poonam Saini
THE
Internet is the best tool for sharing information in today’s
technological era. The World Wide Web has, to a great extent, changed
approach towards doing things. It has revolutionised the way we thought,
worked and communicated. With the advent of technologies, such as e-mail
and instant messaging, disseminating information is now just a matter of
seconds.
Over a period of time the
Internet has also found its way into business activities and has become
an extensively used tool for communication. As a result, a number of new
roles have come into existence. One such role is that of "mobile
professionals." As the term suggests, information sharing is the
most important task for all mobile professionals. Their job is not only
limited to the use of e-mail and instant messaging to disburse
information. The job requirement could also be disseminating heavy
chunks of information in no time.
However, at times we may
find certain limitations in the communication channel that could hamper
the progress. For example, most ISPs don’t provide e-mail quota more
than 5 MB. Even if you have paid extra for 10 MB size account, sending
file this size could clog your network for good few hours. Secondly,
since most ISPs don’t provide consistent upload-download speed, you
can’t have a reliable file transfer using any messaging service.
Still, if you fancy your chances, perhaps you may find the process
getting interrupted at least a dozen times before finally reaching the
destination.
So can you think of a
place on the Web where you can keep the files and other critical
business data and access it from anywhere you want?
A concrete answer to this
question is the virtual drive. Virtual drive, also known as X-drive, is
a concept of online file storage. This means that you have a drive on
the Web, dedicated to you totally, just like you have a drive on your
PC.
There are two main
advantages of having access to a virtual drive. First, you can easily
store data over the allocated Web space, as well as retrieve it from any
computer in the world. Second, you can share the stored data with
anybody you like.
Web drives allow putting
data safely with secure rights. Let’s say, you create a 6 MB file on
the home computer. But due to lack of privacy on the system, you are
reluctant to keep it there. In that case, you may use Web drive to hold
this private data.
These drives also let you
work on the same file from different PCs situated at different places.
Suppose you start working on an assignment from the home PC. After
partially completing the file, let’s say 4 MB, you decide it requires
some additional data that can only be made available from the office PC.
You can simply port the partially done file on the Web drive. And on the
next day at office, you just have to retrieve the file and start working
on it. After completing the file upload it back so that a few days
later, you could even access the same file from outside the country.
Besides providing complete
privacy these drives also offer a feature whereby you can make the
desired date available to public so that everyone can view or access
that file. This feature makes Net drives message distributing body.
Suppose you want to send a full graphics-loaded birthday message to your
friend but the size exceed the e-mail quota. All you have to do is port
a song on the virtual drive account and mail him to access the message
file from there. At present, there are about 40 free file storage
providers available on the Net. Most services providers offer basic
features: storage and access to important files and documents via Web
browser — anytime from anywhere. No matter what happens to the files
on the local hard drive, you’ll always have copies, safe and sound.
Practically, any type of files can be stored with only few exceptions
applied by several providers. Normally, it is utilised for documents,
spreadsheets, photos, music and videos.
Space quota may vary
according to individual’s requirements. Some online space providers
offer virtual drive account for free with defined limits, which normally
ranges from 3 MB to 100 MB and is subject to conditions, set by service
provider. In order to gain maximum space, a user has to fulfil certain
condition. Mostly users are allowed to use the space of 30 MB. Only the
service providers go beyond this limit.
However, if anyone wants
to have space beyond given limit then he has to pay for that. The higher
the requirement the more the charge.
Putting files onto the
account is as easy as creating an attachment on the e-mail. You can
store office
documents, videos, MP3s and photos. Using this account, you can share
stored files with family, friends and co-workers.
If you want to give access
to someone, all you have to do is give him the required privileges to
access the data. This is accomplished at the time when you create new
folder or load a file into your account. After loading the file, the
user can also specify which person is entitled to access this file.
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